Programme Manager / Office Manager (at the rank of Executive Officer) in the Department of Politics and Public Administration (2 posts) (Ref.: 531711) (to commence as soon as possible on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totaling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)
Applicants should possess a good Bachelor's degree with at least 5 years' post-qualification work experience in the education or business sector. They should have an excellent command of written and spoken English; good communication and interpersonal skills; a good teamwork attitude; good organizational and problem-solving skills; ability to work independently and on tight schedules; and IT proficiency. Those with work experience in tertiary institutions would have an advantage.
For post 1: The appointee will oversee the administration work in relation to the postgraduate degree programmes of the Department. He/ She is expected to report to various Programme Directors/ Chairpersons and work along with course teachers/ student supervisors to monitor and advise students on their study progress; to provide secretariat support including but not limited to admissions, orientations, course enrollment, timetabling, examinations, graduation, programme committees meetings, etc.; to develop and execute curriculum plans and organize various student enrichment activities; to perform any other ad hoc/non-routine duties as assigned; to supervise junior staff to provide professional service. Occasional work outside normal office hours or on weekends may be required.
For post 2: The appointee will provide administrative support in personnel, financial, and general office administration including: processing payments, reimbursements, tendering, procurement, and budgetary controls; supporting human resources matters and special administration project; assisting with visitors’ reception, event organization; managing office’s facilities and space; and performing ad hoc or non-routine duties as assigned. Occasional work outside normal office hours or on weekends may be required.
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointee will be given the functional title of Programme Manager / Office Manager.
The University only accepts online applications for the above post. Applicants should apply online, upload an up-to-date CV and provide contacts of two referees. Review of applications will commence as soon as possible and continue until 30 April 2025, or until the post is filled, whichever is earlier. Shortlisted candidates will be invited to attend a written test and an interview.
The University is an equal opportunities employer and
is committed to equality, ethics, inclusivity, diversity and transparency
