Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) in the Faculty of Dentistry (Ref.: 537209)
We are looking for a Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) to join the Faculty of Dentistry.
The Role
The appointee will provide administrative and clerical support to the Faculty Office in areas related to research postgraduate programmes and research administration, including but not limited to:
- Administration of research postgraduate programmes, including admissions, candidature matters, postgraduate scholarships, thesis examinations, graduation, and student support services;
- Management of research-related matters, including research fund applications, awards and prizes, Faculty research funding schemes, workshops, seminars, and other academic events;
- Administrative support for Faculty committees, working groups, and meetings;
- General administrative, clerical, and operational support to the Faculty Office; and
- Other duties as assigned.
Qualifications and Qualities
- A Bachelor’s degree with at least 2 years of work experience, preferably in tertiary institutions;
- An excellent command of spoken and written English and Chinese (including Cantonese and Putonghua);
- Strong proficiency in MS Office applications and AI-powered tools;
- Excellent attention to detail, a commitment to accuracy, and the ability to prioritize multiple tasks, monitor progress, and meet tight deadlines with minimal supervision;
- Strong organizational, communication, and interpersonal skills;
- A self-motivated and responsible attitude, with the ability to work independently and collaboratively as part of a team; and
- Strong problem-solving skills in handling complex administrative matters.
Those with less experience and/or lower qualifications may be considered for appointment as Executive Assistant (at the rank of Clerk II).
What We Offer
The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible, with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.
How to Apply
The University only accepts online application for the above post. Applicants should apply online at the University’s careers site (https://jobs.hku.hk) and upload an up-to-date CV. Review of applications will start as soon as possible and continue until September 8, 2026, or until the post is filled, whichever is earlier. Shortlisted candidates will be invited to attend a written test and an interview.
The University is an equal opportunities employer and
is committed to equality, ethics, inclusivity, diversity and transparency
