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Research Administrative Manager (several posts) (at the rank of Administrative Assistant I/ Administrative Assistant II)

The University of Hong Kong

Apply now Ref.: 526662
Work type: Full-time
Department: Research Administration and Development Office (49100)
Categories: Professional & Management, Executive / Technical / Support
Hong Kong

Applications are invited for appointment as Research Administrative Manager (several posts) (at the rank of Administrative Assistant I/ Administrative Assistant II) in the Research Administration and Development Office (RADO) (Ref: 526662), to commence as soon as possible, on a two-year fixed-term basis, with the possibility of renewal subject to satisfactory performance.

We are looking for highly-motivated and customer-oriented applicants to join the newly set up RADO team. Reporting to the Office of Vice-President & Pro-Vice-Chancellor (Research), the RADO team will support research-related administration and development at the University, devise and implement strategies to streamline the existing workflows, build relationships with administrative offices and academic units to promote research culture, and provide operational support and advice to new professoriate staff at the University.

Responsibilities:

  • Assist new professoriate staff to become accustomed to the administrative procedures at the University, including but not limited to grant applications, transfer of existing grants, laboratory setup, appointment of research personnel, purchase of research equipment, etc.;
  • Serve as the primary contact point for new professoriate staff and liaise with relevant administrative offices and academic units to facilitate the setting up/settling-in of research work at the University; and
  • Recommend improvements to the existing operational workflow, and to develop effective/creative strategies to streamline and optimize the existing work procedures to support research activities.

Requirements:

  • A good university degree, preferably in Science, Business or Engineering
  • Relevant solid work experience, of which at least 5-8 years should be at supervisory level
  • An excellent command of written and spoken English and Chinese (including Putonghua)
  • High integrity and a strong sense of responsibility
  • Energetic, approachable and self-motivated
  • Outstanding communication, interpersonal, collaborative and problem-solving skills
  • Ability to multi-task effectively and independently in a large, complex and sophisticated organization
  • Previous exposure in the university setting and knowledge of research administration would be highly preferred

Those with less experience may be considered for appointment at the rank of Administrative Assistant II.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.  The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary for Administrative Assistant I and 10% for Administrative Assistant II.

The University only accepts online application for the above posts.  Applicants should apply online and upload an up-to-date C.V. Review of applications will commence on May 24, 2024 and continue until June 16, 2024, or until the posts are filled, whichever is earlier.

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