Executive Assistant (at the rank of Clerk II) in the Communications and Public Affairs Office of the Registry (Ref.: 526838) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totaling up to 10% of basic salary, with the possibility of renewal)
The Communications and Public Affairs Office (CPAO) of the Registry of the University of Hong Kong (HKU) enhances HKU's reputation through branding, events, digital communications, media relations, and more. The office is also responsible for University events and ceremonies, publications, both external and internal communications, crisis management and community engagement. CPAO is currently elevating and expanding its scope of services. We are looking for talented candidates to join the team.
The key responsibilities of the Executive Assistant are to:
- provide clerical support to the Office, including but not limited to reception counter service, handling enquiries, meetings arrangement, facility maintenance, equipment disposal, maintain inventory records and filing;
- assist in finance administration such as preparing purchase orders, tender submission, processing invoice payments, staff reimbursements, budgetary control and reporting;
- liaise regularly with a range of central administrative offices and academic departments of the University; and
- perform any other ad-hoc duties that may arise from time to time, subject to rotation within CPAO.
Requirements:
- a Diploma or above, preferably with one year’s relevant work experience in office administration within the education sector;
- attentive to details, self-motivated with a strong sense of responsibility and ethics;
- ability to work independently as well as in a team and multi-task; and
- a good command of English and Chinese, IT proficiency, effective communication, organizational and problem-solving skills.
Shortlisted candidates will be invited to attend an interview.
Compensation and Benefits:
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. Applicants who have responded to the previous advertisement (Ref: 526399) need not re-apply.
How to Apply:
The University only accepts online applications for the above post. Applicants should apply online and upload an up-to-date C.V. Review of application will commence as soon as possible and continue until June 26, 2024, or until the post is filled, whichever is earlier.
The University is an equal opportunities employer
and is committed to equality, ethics, inclusivity, diversity and transparency
