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Executive Secretary (at the rank of Senior Secretary)

The University of Hong Kong

Apply now Ref.: 526891
Work type: Full-time
Department: Clinical Trials Centre (21180)
Categories: Executive / Technical / Support
Hong Kong

Executive Secretary (at the rank of Senior Secretary) in the Clinical Trials Centre (Ref.: 526891)

The Clinical Trials Centre (HKU-CTC) is a leading clinical trials management platform established under the LKS Faculty of Medicine (HKUMed) and  dedicated to managing and facilitating international-standard clinical trials on new drugs, medical devices and medical technologies. HKU-CTC offers long-term development opportunities to passionate talents who pursue career advancement and success. We are seeking a high calibre candidate to join us as an Executive Secretary.

Main Responsibilities

  • Provide a full spectrum of secretarial and administrative support to Senior Management;
  • Arrange and coordinate appointments and meetings, prepare minutes, reports, meeting material and agenda;
  • Attend meetings with Senior Management and liaise with internal and external stakeholders to ensure all tasks are on track;
  • Prepare and draft correspondences, reports and presentations with a high level of attention to details;
  • Manage Senior Management’s emails and answer and screen phone calls; and
  • Handle travel arrangements for business trips, including flights, hotel & accommodation, itinerary planning and visa application.

Requirements

  • Bachelor’s degree in any discipline;
  • At least 5 years’ experience in working with senior leadership;
  • Able to maintain a high level of integrity and confidentiality;
  • Strong multitasking skills and able to work under pressure and tight deadlines; and
  • Excellent command of written and spoken English and Chinese (including both Cantonese and Putonghua) is a must.

The appointment will be made on a two-year fixed-term full-time contract, to commence as soon as possible with the possibility of renewal subject to satisfactory performance.  A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary.  Other benefits include annual leave and medical benefits.

Application Procedure

The University only accepts online applications for the above post. Applicants should apply online at the University's career site (https://jobs.hku.hk) and upload an up-to-date C.V.  Review of applications will start from June 20, 2024 and continue until July 5, 2024 or until the post is filled, whichever is earlier.

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