Executive Officer (Strategic Planning Unit) in the President’s Office (Ref.: 534719)
We are looking for an Executive Officer to join the Strategic Planning Unit (SPU) of the President’s Office.
The Role
SPU provides support to senior management in various institutional planning tasks, including academic planning, budgeting and resource allocation, capital projects, and liaison with the University Grants Committee (UGC). SPU is also responsible for producing the University’s strategic development plans every few years under the direction of the senior management.
The appointee will play a key role in supporting SPU’s daily operations. He/She will manage day-to-day office functions, including maintaining filing systems, assisting with financial administration, and liaising with internal and external stakeholders. He/She will also provide secretarial and administrative support to senior administrators, such as coordinating meeting logistics, drafting documents, and performing other duties as assigned.
Qualifications and Qualities
Applicants should possess a good Bachelor’s degree with at least 5 years’ relevant experience, preferably in a University setting. They should have an excellent command of written and spoken English and Chinese (including Putonghua); strong organisational, interpersonal, and communication skills; strong problem-solving skills; and proficiency in common office applications (e.g. MS Office Word, Excel, PowerPoint). Other essential qualities include a strong sense of self-motivation and responsibility, the ability to work independently and collaboratively in a team, attention to detail, and the ability to handle multiple tasks.
What We Offer
The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.
How to Apply
The University only accepts online applications for the above post. Applicants should apply online at the University’s careers site (https://jobs.hku.hk) and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until April 10, 2026, or until the post is filled, whichever is earlier. Shortlisted candidates will be invited to attend a written test.
