Career Opportunities

Senior Executive Assistant (at the rank of Clerk I) in the Technology Transfer Office (Ref.: 537562) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

Key Responsibilities:

1. Project Administration & Stakeholder Coordination

• Support the Business Development (BD) team by independently following up with Principal Investigators (PIs).
• Serve as a reliable primary point of contact for faculty members, assisting them with administrative follow-ups and tracking project deliverables in collaboration with industry partners.
• Provide meticulous administrative and operational assistance for the RAISe+ Scheme and contract research projects, ensuring project records are kept up to date and key milestones are strictly monitored against timelines.

2. Business Development & Strategic Support

• Conduct preliminary market research, gather data, and assist in drafting basic business reports to support the team’s strategic outreach and commercialization efforts.
• Take ownership of the Customer Relationship Management (CRM) system, ensuring accuracy in tracking the business development pipeline.

3. Operations & Process Optimization

• Assist the team in drafting and updating Standard Operating Procedures (SOPs) to document and standardize BD workflows.
• Execute administrative and operational tasks with a high degree of accuracy and quality control, taking ownership to ensure processes are completed accurately and thoroughly from start to finish.
• Perform any other duties as assigned by the Assistant Director of the Technology Transfer Office or his/her delegates.

Requirements:

1. Qualifications & Industry Experience

• A Bachelor’s degree or above, with at least 2-3 years’ relevant work experience.
• Proven versatility in general office administration and project management.
• Experience in tertiary education institutions or research-intensive environments, specifically in business development, project management, innovation, or technology transfer, is highly preferred.
• Knowledge of funding schemes (e.g., RAISe+), intellectual property management, or commercialization is an advantage.

2. Technical Skills

• Hands-on experience with CRM systems (maintenance and data entry) and familiarity with research management systems (e.g., RIMS) is a distinct advantage.

3. Communication & Language

• Excellent command of written and spoken English and Chinese (including Putonghua).
• Excellent interpersonal and communication skills to serve as a reliable liaison among professors, industry partners, and internal stakeholders.

4. Core Competencies:

• Exceptionally detail-oriented with a strong sense of ownership; capable of consistently delivering highly accurate work independently.
• Proactive and results-driven, with the ability to document workflows (SOPs) and manage multiple administrative tasks simultaneously in a dynamic environment.

What We Offer

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

How to Apply

The University only accepts online applications for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start on October 23, 2026, and continue until November 8, 2026, or until the post is filled, whichever is earlier. Information about the Office can be obtained at https://rise.hku.hk/en.